Fill in the details, get a professional offer letter ready to send. Optional bonus and equity sections. Copy to clipboard or download as text. US-style at-will employment by default — pick a country below for jurisdiction-specific defaults.
A solid offer letter has 9 must-haves: role title, reporting structure, start date, base salary + pay frequency, vacation, at-will language (in jurisdictions that allow it), confidentiality / IP assignment, contingencies (work authorization, background check), and a signing deadline. Anchor your base salary against BLS Occupational Employment Statistics and the Robert Half 2026 Salary Guide so the offer is competitive at the 50th-75th percentile for the role × market.
Give candidates 3-5 business days to sign — fewer feels coercive, more lets a competing offer slip in. Per Glassdoor's offer-acceptance research, candidates accept higher when they receive the offer letter within 48 hours of the final interview. This template covers US at-will employment by default; pick a country variant below for jurisdiction-specific defaults (UK, EU, Canada, Australia, Singapore, India, GCC, and more). Always have employment counsel review before sending.
Country variants · 8 jurisdictions
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Your offer letter
June 11, 2026 Dear Jordan Smith, We are delighted to offer you the position of Senior Product Manager at Acme Inc., reporting to Avery Chen, Director of Product, with a tentative start date of June 1, 2026. We believe your experience will be an exceptional addition to our team, and we are excited about what you'll build with us. The terms of your employment are summarized below: 1. POSITION You will be employed as a full-time Senior Product Manager, based in San Francisco, CA under our hybrid work model. You will report to Avery Chen, Director of Product and your duties will be those typically associated with this role, as may be assigned from time to time. 2. COMPENSATION Your annualized base salary will be $180,000, paid semi-monthly in accordance with Acme Inc.'s standard payroll practices. 3. BONUS You will be eligible for an annual performance bonus with a target of 10% of your base salary (~$18,000/year at target). Bonuses are pro-rated for partial years and subject to individual and company performance. 4. EQUITY Subject to approval by the Board of Directors, you will be granted 8,000 stock options, vesting over 4 years with a 12-month cliff (25% vesting at the cliff, then monthly thereafter). The strike price will be set at the fair market value on the date of grant. 5. BENEFITS You will be eligible for Acme Inc.'s standard benefits package, which currently includes health insurance; 20 days of paid vacation per year plus statutory public holidays; and parental leave. Benefits are reviewed annually and may be modified. 6. AT-WILL EMPLOYMENT Your employment with Acme Inc. is at-will, meaning that either you or the company may terminate the employment relationship at any time, with or without cause, with or without notice (where the United States law permits). This offer letter is not a contract of employment for any specific duration. 7. CONFIDENTIALITY & IP As a condition of employment, you will be asked to sign our standard Confidentiality and Invention Assignment Agreement. 8. CONTINGENCIES This offer is contingent on (a) verification of your eligibility to work in the United States, (b) completion of a satisfactory background check, and (c) your acceptance and execution of all standard onboarding documents. To accept this offer, please sign and return this letter by May 30, 2026. If we don't receive your acceptance by that date, this offer may be withdrawn. We're excited to have you on the team. If you have any questions, please don't hesitate to reach out. Sincerely, Casey Patel VP of Product Acme Inc. ──────────────────────────────────────── ACCEPTANCE By signing below, I accept the offer of employment as described in this letter. Signature: ____________________________________ Jordan Smith Date: ___________
This is a starter template for the United States, not legal advice. Local employment law evolves — consult employment counsel for your jurisdiction before sending. Country variants live at /tools/offer-letter-template.
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